Registration Rules

Team Registration Rules

Last updated on May 31, 2026.

1. Registration opens on June 1, 2026.
2. Registration closes at midnight on February 7, 2027. All additions and changes to team rosters must also be complete by February 7, 2027.
3. Teams can range in size from 1 to 8 members.
4. Each team member adds a minimum of $100 of fundraising for that team. Ie: A team of 4 means that $400 is the minimum amount of funds that need to be raised by that team. Only teams who meet their fundraising minimum are eligible to participate at the 24-hour event.
5. Each team needs a team captain who will be the main contact for that team.
6. Team names are subject to approval by PwYF leadership.
7. The team captain will register the team using the Team Registration form on the PwYF.ca site. (All team members need to be identified at time of registration by supplying their name and email address). A copy of all information provided by the team captain will be automatically sent to every designated team member upon submission.
8. Each team member (including the captain) must then fill out the Team Member Registration Form and transfer their registration fee ($30) to info@PwYF.ca. These funds are not a donation but provide the operating funds for the campaign. Registration fees are non-refundable and non-transferable.
9. If a team wishes to modify their team roster, please send an email to info@PwYF.ca with your request.
10. If a team has members who can no longer attend the event, that is unfortunate, and we are sad they can no longer attend. Please note that the fundraising minimum does not get lowered and remains at the original amount.
11. If a registered team wishes to add new members to the team (after registration confirmation), any additional members will add $200 to the minimum fundraising amount instead of $100. Reminder – all roster changes must be complete by February 7, 2027.
12. Each registered team will have their own CanadaHelps donation page to solicit donations. Teams are not permitted to set up other sites to solicit donations such as GoFundMe, Patreon, etc.
13. Teams are responsible to determine the age restrictions for their team’s fundraising events.
14. PwYF fundraising events can only raise money for Carmichael Outreach.
15. Team fundraising events must declare in advance how much of the money collected is going to Carmichael Outreach – either in % or $ value.
16. Teams are responsible to donate all funds raised at their events to Carmichael Outreach within 7 days after each event ends. Donations can be made through your CanadaHelps page or by cheque handed to PwYF leadership.

24-Hour Event Registration Rules

Last updated on May 31, 2026.

1. To attend the 24-hour celebratory event, teams must have raised their team minimum in donations by midnight on March 14, 2027.
2. Members of eligible teams wishing to attend must fill out the 24-hour event registration form that will be available from March 7, 2027 to March 14, 2027.
3. The 24-hour event is open to attendees ages 9 and up. Youth 9 to 11 years of age must be in the same game as a parent or legal guardian at all times. Youth 12 to 16 years of age must be accompanied by a parent or guardian at all times. Minors must be capable of respecting other games/gamers in attendance and not be disruptive.

Offseason Fundraising Rules

Last updated on May 31, 2026.

1. The offseason begins on April 1st each year and ends with the launch of the subsequent PwYF campaign.
2. Fundraisers taking place during the offseason may not use any branding of or make reference to PwYF whatsoever, including the PwYF website, logo, socials, and ChewsDay Challenge.
3. Any funds donated directly to Carmichael Outreach during the offseason cannot be credited to the teams once the new campaign starts.